Planning a wedding is a huge task, and it’s easy to forget important details during the planning process. At Harpors, we understand that couples need help to ensure that everything runs smoothly on their special day. In this blog, we’ll discuss some of the top things that couples forget about when planning their wedding and how coordination is crucial in avoiding issues.
- Seating Arrangements
Seating arrangements are often overlooked when planning a wedding, but they are crucial to ensure that guests are comfortable and can enjoy the festivities. Couples may forget to create a seating chart or underestimate the number of chairs they need. Coordinators can help by creating a detailed seating chart and arranging the right number of chairs to accommodate all guests.
- Sound and Lighting
Sound and lighting are important aspects of any wedding, but couples may not think about them until it’s too late. Poor sound quality can make it difficult for guests to hear the ceremony or speeches, while poor lighting can make it difficult for guests to see what’s happening. Coordinators can anticipate this issue by working with vendors to ensure that sound and lighting are of high quality and meet the needs of the couple.
- The Guest Experience
Couples often forget about the overall guest experience when planning their wedding. Guests need to be entertained, comfortable, and well-fed throughout the day. Coordinators can help by planning activities for guests such as outdoor games, arranging for comfortable seating, and ensuring that food and drinks are available throughout the day through recommendations and vendors, as well as in-house options.
- Vendor Coordination
Coordination with vendors is critical to ensure that everything runs smoothly on the wedding day. Couples may forget to communicate important details to vendors or fail to follow up with them in the weeks leading up to the wedding. Coordinators can help by maintaining clear communication with vendors, confirming details, and making sure that everyone is on the same page.
- Timeline Management
Managing the wedding day timeline is essential to ensure that everything runs on schedule. Couples may underestimate the time it takes for certain activities or fail to account for unexpected delays. Coordinators can help by creating a detailed timeline and working with vendors to ensure that everyone is on schedule.
In conclusion, there are many details to consider when planning a wedding, and it’s easy to forget important aspects of the planning process. At Harpors, our coordinators can help to anticipate and solve issues by coordinating seating arrangements, sound and lighting, guest experience, vendor coordination, and timeline management. By working with our coordinators, couples can relax and enjoy their special day, knowing that every detail has been taken care of.